The Batch Collector
Throughout the day, collect items for future batches: - Email folder: "To respond in PM batch" - Physical inbox for papers - Running list for planning items - Voice memos for ideas
When batch time arrives, everything's ready.
Batch Triggers
Set environmental cues for batch times: - Calendar blocks - Phone alarms - Visual reminders - Location changes
Jennifer does email batches at her standing desk, creating a physical trigger.
Batch Boundaries
Crucial: defend your batch boundaries
"I'll reply during my 4 PM email block" "Let's discuss in tomorrow's planning session" "I'll add that to Friday's review"
People quickly learn your rhythms and respect them.
Emergency Protocols
Define what breaks batch boundaries: - True emergencies only - Pre-defined urgent senders - Specific keywords in subject - Dollar amounts over X
Everything else waits for the batch.