Efficiency isn't about speed—it's about achieving maximum impact with minimum effort. Kevin's efficiency principles:
The 80/20 Analysis
For every project, Kevin identified: - 20% of features that delivered 80% of value - 20% of code that caused 80% of problems - 20% of meetings that made 80% of decisions
He then restructured his time accordingly.
The Energy-Value Alignment
Kevin mapped his energy levels to task value:
High Energy Hours (9-11 AM): - Strategic thinking - Complex problem solving - High-stakes communication
Medium Energy Hours (2-4 PM): - Collaborative work - Code reviews - Planning
Low Energy Hours (4-6 PM): - Administrative tasks - Email batching - Documentation
Result: 40% productivity increase with same hours.
The Efficiency Toolkit
Decision Efficiency: - 5-minute timer for small decisions - One-page brief for large decisions - "Good enough" threshold defined upfront
Communication Efficiency: - Templates for common responses - Video messages instead of long emails - Office hours instead of ad-hoc interruptions
Meeting Efficiency: - Decline meetings without clear agendas - 25-minute default (not 30) - Stand-up format for updates
The Compound Effect
Kevin's efficiency gains: - 20% more time for high-value work - Better work quality due to energy alignment - Reputation as highly effective professional - More opportunities due to consistent delivery